How do you run a factory visit for Gongyi equipment sourcing? Agree the spec sheet, lock a witness-point list, then walk (or video) nameplate, weld/assembly spot checks, no-load run, safety guards, and packing—keeping a photo/document pack for the PO. Gongyi Machinery coordinates inspection with partner plants; this is not our own factory floor.
Our role: inspection coordination (not our factory)
We are a Gongyi-area procurement / sourcing coordinator. We help overseas buyers match equipment scope, arrange plant visits or video audits at partner workshops, and align pre-shipment QC / FAT expectations. We do not manufacture the machines in “our factory,” and we do not sell factory-direct from an owned plant.
Public pages stay brand-agnostic. Specific plant names are shared in quoting, under NDA, or on an arranged visit—not as logo wallpaper here.
Companion process page: Importing machinery from China.
When a visit / video audit makes sense
| Situation | Visit / video value |
|---|---|
| First order with a new partner plant | Trust + process reality check |
| Custom or high-spec line | Confirm stations that match your drawing |
| Large ticket / long lead | Catch packing and nameplate issues early |
| Early screening only | Video audit can be enough before travel |
Critical dimensions, loaded tests, or contractual FAT may still need on-site or third-party checks even after a good video call.
Pre-visit prep
- Freeze the spec — capacity, feedstock, product size, voltage/frequency, single machine vs line.
- Share process fields — what the machine must see on day one (material, duty, utilities).
- Write a witness-point list — stations you must see (welding, machining, assembly, electrics, trial).
- Agree evidence — photo set, short video clips, nameplate rubbings/photos, empty-load run.
- Clarify QC scope on the quote — photo report only vs FAT vs third-party inspector (see FAQ).
On-site / video checklist
Use as a punch list; adapt to equipment type (briquetting, charcoal/biomass, oil, crushing, etc.).
- [ ] Nameplate — model / serial / power data match the PO
- [ ] Materials & fabrication — spot-check plate thickness claims, weld appearance, machining finishes (as applicable)
- [ ] Assembly — fasteners, alignment, missing covers
- [ ] No-load run — unusual noise, vibration, control response
- [ ] Safety — guards, E-stops, warnings present as agreed
- [ ] Electrics — panel labeling, cable routing, voltage nameplate vs destination standard
- [ ] Wear parts / spares list — confirm what ships with the machine
- [ ] Packaging — export packing plan, moisture protection, lifting points
- [ ] Documents — manuals, packing list draft, certificates agreed in the contract
Photo & document pack buyers should keep
- Wide + detail photos of the actual unit(s)
- Nameplate close-ups
- Short no-load video clips
- Signed/dated checklist or inspector notes
- Packing photos before container/truck loading when possible
- Final commercial docs aligned to the Incoterm you chose
Third-party inspection / FAT — when to use
| Tool | When buyers often use it |
|---|---|
| Seller/coordinator photo QC | Standard orders, clear specs, lower risk tolerance still covered by photos |
| FAT at partner plant | Contract requires witnessed empty/load tests before shipment |
| Third-party inspector | High ticket, lender/insurance needs, or remote buyer wants independent eyes |
Say which tier you want in the first WhatsApp so the quote scope is honest.
How this ties to shipping & Incoterms
Inspection timing should match risk transfer. If you buy under FOB/FCA-style terms, pre-shipment evidence matters before the port handoff; if you need deeper delivered terms, say so early. Process companion: Importing from China.
What to put in the first WhatsApp / request
WhatsApp +86 18695901333 or site request form. Include:
- Equipment category + single machine vs line
- Feedstock / duty / capacity target
- Voltage & frequency
- Destination port + preferred Incoterm (if known)
- Visit vs video vs third-party preference
- Must-see witness points
CTA language: Request a sourcing proposal / Get a coordinated quote — not “Get a factory quote.”
Suggested visit day agenda (half-day template)
Adapt to the partner plant and equipment type:
- Kickoff (15–20 min) — reconfirm PO specs and witness points
- Shop walk — raw material / fabrication stations on your list
- Unit inspection — nameplate, weld/assembly spot checks, safety guards
- No-load demo — controls, noise/vibration notes, photo/video evidence
- Packing discussion — export packing plan, moisture, lift points
- Doc review — manuals, packing list draft, certificates in contract
- Close-out — punch-list of open items with owners and dates
Remote buyers can mirror the same agenda on video with a coordinator on-site holding the camera and the punch list.
Red flags worth pausing the PO for
- Nameplate data that does not match the quoted model/power
- Missing guards that were on the approved drawing
- Refusal to run an agreed empty-load demo without a clear safety reason
- Packing plan that cannot protect machined faces or electrics for your lane
- Documents that were “promised later” with no date
Pause is cheaper than a dispute after the container sails. Escalate via the quote thread and WhatsApp +86 18695901333 with photo evidence attached.
FAQ
Is Gongyi Machinery your own factory?
No. We coordinate sourcing and can arrange visits/inspections at partner plants in the Gongyi area.
Can we do a video factory audit?
Often yes for early screening. Critical dimensions and FAT may still need on-site or third-party checks.
Do you include QC in every quote?
Scope is agreed per order—tell us whether you need photo reports, FAT, or third-party inspection so the proposal lists it clearly.
What should I prepare before a visit?
Finalized capacity/spec sheet, voltage standards, and a punch-list of must-see stations.
CTA — request a sourcing proposal
Ready to send the checklist?
- WhatsApp: +86 18695901333
- Web: Request a sourcing proposal — “Get a coordinated quote” is fine; never factory-quote wording.
- Location: Gongyi, Henan, China