Pre-Shipment Packing & Photo Checklist for Machinery Buyers (Gongyi Sourcing)

What should you demand before machines leave a Gongyi partner plant? A clear packing method, ISPM-15 / moisture / marking answers, a packing list that matches the crates, and a dated photo (or short video) pack of the unit, packing, bracing, and container seal—agreed before balance payment and load-out. Gongyi Machinery coordinates packing evidence with partner plants; we are a sourcing partner, not the manufacturer and not “our packing workshop.” WhatsApp +86 18695901333 · WeChat 13213181166.

Who needs this checklist

Use this page if you are:

An overseas buyer taking crushing, sand-making, drying, or related line equipment through Gongyi procurement coordination
A freight forwarder who needs consistent photo / packing-list evidence before booking
A third-party inspector hired for packing / loading witness points (not only machine FAT)

It complements—not replaces—machine test and document QC. For test-run / balance-payment inspection, see Pre-shipment inspection checklist. For plant visits and witness lists, see Factory visit & QC checklist.

Packing vs inspection (do not mix the two pages)

Focus	Typical evidence	Page
Machine condition & tests	No-load / load run, nameplate vs PO, docs pack	Pre-shipment inspection
Plant visit / FAT planning	Witness points, video audit, third-party options	Factory visit & QC
Packing + photo evidence (this page)	Cases/skids, bracing, marks, packing list, container seal photos	You are here

Import / Incoterm context: Importing from China. Visits & QC overview: Factory / Visits & QC.

Photo checklist before machines leave the yard

Ask your sourcing coordinator to collect (or help schedule) these shots before the truck/container leaves. Adapt to equipment type; keep filenames dated.

Whole-machine exterior — multiple sides; show paint/finish and obvious damage if any
Nameplate — model / serial / power data readable; match PO
Critical assemblies — feed opening, rotor/shaft ends, hydraulic units, control panel doors (as applicable)
Spare / wear parts — boxed sets with labels; count against packing list
Export packing — wooden case / steel frame / stretch wrap / VCI or desiccant if used
Lifting & COG marks — sling points, “this way up,” center-of-gravity marks where agreed
In-container / on-truck bracing — timber/steel chocks, lashing, anti-shift measures
Container ID & seal — container number + seal number in the same frame when possible; share with you the day of loading

Shot	Why it matters	Required?
Exterior set	Baseline condition vs arrival claims	Yes
Nameplate	PO / customs / spare-parts identity	Yes
Packing materials	Proves agreed method was used	Yes
Bracing in container	Reduces “shifted in transit” disputes	Yes (when containerized)
Seal + container no.	Chain of custody for FOB/FCA-style handoffs	Yes (when containerized)
Short loading clip	Optional; strong for high-ticket lines	Recommended

Tip: One wide shot of the sealed doors plus one close-up of the seal stamp beats a dozen unsorted phone photos with no date.

Packing & marking questions to ask (process only)

Do not treat these as a freight quote. Ask them early so the partner plant and forwarder align:

ISPM-15 / IPPC — Will wood packaging be heat-treated / marked? Who issues the fumigation or HT evidence if your destination requires it?
Moisture protection — Desiccant, VCI film, oiling of machined faces, rain cover for open-top / flat-rack moves?
Case vs skid vs “naked” — Will oversized crushers ship on steel skids / frames rather than full boxes? Who approves the method in writing?
Fragile / electrics — Control cabinets, instruments, belts, screens—separate crates with packing-list lines?
Marks — Shipping marks, PO / case numbers, weight, COG, fragile icons matching the packing list
Loading plan — Agreed before the container arrives; who is on site for photos / video?

Category hints (keep light):

Crushing & screening — jaws, cones, mobiles often need skid/frame logic and careful rotor protection
Sand making & beneficiation — screens, washers, pumps: many loose items → packing-list discipline
Drying & carbonization — long drums / kilns may need sectional packing and open equipment; confirm bracing story early

Documents buyers should collect from the sourcing partner

Before you release balance / approve sail:

Packing list — case/skid IDs, net/gross weights, dimensions, and line items that match photos
Photo (and optional video) pack — the checklist above, dated, shared in one folder
Pre-shipment packing confirmation — short signed note from the plant/coordinator that packing method and loading plan match what you agreed (not a customs “guarantee”)
As applicable — ISPM-15 / fumigation evidence, commercial invoice aligned to packing list, B/L draft fields (consignee / notify / POD)

Certificate-of-origin and destination-scheme papers belong in the broader import thread (Importing from China; GCC readers may also skim …to UAE or …to Saudi Arabia).

How we coordinate (sourcing role)

Gongyi Machinery helps you:

Write packing / photo requirements into the quote conversation
Coordinate with Gongyi-area partner plants for packing execution and evidence
Align forwarder pickup timing with the photo pack

We do not operate our own manufacturing or packing workshop, and we do not sell “factory-direct from our plant.” Ask for a Request a sourcing proposal / coordinated packing plan—not a “factory packing quote.”

First WhatsApp / WeChat brief

Message WhatsApp +86 18695901333 or WeChat 13213181166, or use Request a sourcing proposal, with:

Equipment category + single machine vs line
Destination port + preferred Incoterm (if known)
Packing preference questions (case / skid / open)
Whether you want loading video or third-party packing witness
Must-have photo list (or say “use GY-13 default pack”)

FAQ

Can you arrange a video of container loading?

Yes—say so early. Many buyers accept a short clip of bracing and seal application plus the still-photo pack. Scope is per agreement, not an unlimited free add-on on every RFQ.

Do you guarantee customs clearance?

No. We help coordinate documents and packing evidence. Clearance depends on your broker, HS classification, and destination rules. See Importing from China.

Who pays if packing must be redone?

Spell it in the contract / quote notes. Typical pattern: plant/coordinator fixes packing that fails the agreed method before sail; damage after risk transfer follows Incoterms—not a verbal promise on a blog page.

When should I hire a third-party packing inspector?

High ticket, lender/insurance needs, first order with a new plant, or when you cannot travel. Combine with machine FAT only if the quote says so (Factory visit & QC).

Who arranges ISPM-15 / fumigation evidence?

Usually the packing party at origin—confirm in writing who books it and who sends the certificate or HT mark photos. Do not assume every destination needs chemical fumigation.

How is this different from the pre-shipment inspection page?

Inspection = machine test, condition, and commercial/doc checks. This page = packing method, marks, photo/loading evidence, and packing-list discipline. Use both.